Office Manager Basel, 60%-80%
- Bureau
- Basel
- Date d'entràe
- 01.03.2025
- Temps de travail
- 80%
- Type de contrat
- Permanent
Description
We are seeking a proactive and detail-oriented Office Manager (60-80%) to oversee the day-to-day operations of our branch Basel. The Office Manager will ensure the workplace runs smoothly, supporting staff, maintaining office systems, and fostering a productive and positive work environment. This role is critical in keeping operations efficient and maintaining a professional environment for employees and clients. The Office Manager reports directly to the COO Division Zurich/Basel.
Mission
We are seeking a proactive and detail-oriented Office Manager to oversee the day-to-day operations of our branch Basel.
Main responsibilities
- Office Operations Management
- Maintain and organize office operations, systems and procedures
- Monitor and replenish office supplies, equipment, and services
- Coordinate with vendors for office maintenance, repairs, and improvements
- Administrative Support
- Manage branch appointments and correspondences
- Organize company events, meetings, and branch activities
- Cashier Desk
- Responsible for cashier desk Basel
- Responsible for audit tasks for cashier desk Basel
- Staff Support
- Assist onboarding and orientation for new hires
- Maintain office policies
- Financial Administration
- Assist in budget management and invoice processing
- Collaborate with accounting to mange petty cash
- Communication and Culture
- Act as the primary point of contact for internal communication in Basel
- Ensure the office adheres to health, safety, and compliance standards
- Corporate Social Responsibility
- Support and manage the CST activities/projects of the Basel branch
- Collect data for carbon footprint assessment and maintain statistics
- Actively participate at the internal worldwide CSR meetings by video conference and deliver results from the Basel branch
Start: asap
This is a permanent, 60-80% role located in Basel.
(Due to the responsibilities of this role, remote work is unfortunately not possible or only very limited.)
Personal skills
Education
- Education: Diploma
- Certification: Apprenticeship or similar qualification
- IT Tools: Strong Microsoft Office skills
Experience
- Years of experience: 7-10 : senior
- Experience required:
- Proven experience as an Office Manager, Administrative Manager, Personal Assistant, or a similar role (7-10 years experience)
- Excellent organizational and multitasking skills
- Experience in communicating professionally with various stakeholders on different seniority levels
- Experience in private banking: Preferred
Language
- English: Mother Tongue
- German: Mother Tongue
- French: Basic
OTHER
- Swiss resident: Mandatory